Supplier Code of Conduct
PURPOSE AND AIMS
NEXUS INGREDIENT PTY LTD as part of an international business with suppliers and representatives the world over, believes that we have a duty to trade responsibly. We therefore want to ensure that those people with whom we deal, in particular our suppliers and our representatives, live up to our values and standards and share that responsibility.
NEXUS INGREDIENT are committed to achieving the highest standards of responsible conduct in all aspects of our business. High standards of conduct will serve to enhance our reputation for fair and responsible trading, for taking care of our people, working with our communities and managing our environment, and always delivering quality products and services. We believe that these behaviors build trust between our people, suppliers, customers and consumers and ensure our continued mutual prosperity.
The Supplier Code of Conduct is an additional requirement on Suppliers, recognizing that integrity and trust is a core element of our supply chain requirements, and applies in any jurisdiction where the Supplier operates or sources goods or services. Accordingly, Suppliers and representatives should comply with local laws and the principles set out below as a minimum, and develop relationships with their own supply chains consistent with same.
This Supplier Code of Conduct is an NEXUS INGREDIENT policy and may be reviewed, varied, added to or withdrawn by NEXUS INGREDIENT at any time, at our absolute discretion.
EMPLOYMENT IS FREELY CHOSEN
There is no forced, bonded or involuntary prison labor. Workers of the Supplier and their suppliers are not required to lodge “deposits” or their identity papers with their employer and are free to leave their employer after reasonable notice.
FREEDOM OF ASSOCIATION AND THE RIGHT TO COLLECTIVE BARGAINING ARE RESPECTED
Workers, without distinction, have the right not to join, to join, or to form trade unions of their own choosing and to bargain collectively. The Supplier adopts an open attitude towards the activities of trade unions and their organizational activities. Workers representatives are not discriminated against and have access to carry out their representative functions in the workplace. Where the right to freedom of association and collective bargaining is restricted under law, the Supplier facilitates, and does not hinder, the development of parallel means for independent and free association and bargaining.
WORKING CONDITIONS ARE SAFE AND HYGIENIC
A safe and hygienic working environment shall be provided for all workers of the Supplier and their suppliers, bearing in mind the prevailing knowledge of the industry and of any specific hazards. Adequate steps shall be taken to prevent accidents and injury to health arising out of, associated with, or occurring in the course of work, by minimizing the causes of hazards inherent in the working environment.
Access shall be provided to clean toilet facilities and potable water, and if appropriate, sanitary facilities for food storage. Accommodation, where provided, shall be clean, safe, and meet the basic needs of the workers. Workers shall receive regular and recorded health and safety training and such training shall be repeated for new or reassigned workers. Suppliers shall assign responsibility for health and safety to a senior management representative.
CHILD LABOR SHALL NOT BE USED
Supplier and their suppliers shall develop or participate in and contribute to policies and programs which provide for the transition of any child found to be performing child labor to enable her or him to attend and remain in quality education until no longer a child. There shall be no further recruitment of child labor.
A Child is defined as any person less than the local minimum age law for work or mandatory schooling. If the local minimum age law is set at 14 years of age in accordance with developing country exceptions under ILO Convention 138, the lower age will apply. A Young Person or Young Worker is defined as any work over the age of a child as defined above and under the age of 18.
Children and young persons under 18 shall not be employed at night or in hazardous conditions. Policies and procedures shall conform to the provisions of the relevant ILO standards.
We adhere to the principle of free, prior and informed consent of all communities when acquiring land. The rights of communities and traditional peoples to maintain access to land and natural resources will be recognized and respected.
LIVING WAGES ARE PAID
Wages and benefits paid for a standard working week meet, at a minimum, national legal standards or national minimum wage for the work being performed. In any event wages should always be enough to meet basic needs and to provide some discretionary income.
All workers of Supplier and their suppliers shall be provided with written and understandable information about their employment conditions in respect to wages before they enter employment and about the particulars of their wages for the pay period concerned each time that they are paid.
Deductions from wages as a disciplinary measure shall not be permitted nor shall any deductions from wages not provided for by national law be permitted without the expressed permission of the worker concerned. All disciplinary measures shall be recorded.
WORKING HOURS ARE NOT EXCESSIVE
Working hours comply with national laws and benchmark industry standards, whichever affords greater protection. Overtime shall be voluntary and shall always be compensated at a premium rate or as otherwise mutually agreed.
NO DISCRIMINATION IS PRACTICED
There is no discrimination in hiring, compensation, access to training, promotion, termination or retirement based on race, caste, national origin, religion, age, physical or mental disability, gender, marital status, family or career responsibilities, sexual orientation, union membership or political affiliation.
REGULAR EMPLOYMENT IS PROVIDED
To every extent possible work performed must be on the basis of recognized employment relationship established through national law and practice.
NO HARSH OR INHUMANE TREATMENT IS ALLOWED
Physical abuse or discipline, the threat of physical abuse, sexual or other harassment and verbal abuse or other forms of intimidation shall be prohibited.
The confidentiality of information exchanged in the course of business must be respected and never be used for illegal purposes or for individual gain. False information must not be given in the course of commercial negotiations.
NO BRIBERY OR CORRUPTION WILL BE TOLERATED
The offering, paying, soliciting or accepting of bribes or kickbacks, including facilitation payments, is strictly prohibited. A bribe may involve giving or offering any form of gift, consideration, reward or advantage to someone in business or government in order to obtain or retain a commercial advantage or to induce or reward the recipient for acting improperly or where it would be improper for the recipient to accept the benefit. Bribery can also take place where the offer or giving of a bribe is made by or through a third party, e.g. an agent, representative or intermediary. Some examples of bribes are as follows. This is not an exhaustive list:
lavish gifts, meals, entertainment or travel expenses, particularly where they are disproportionate, frequent or provided in the context of on-going business negotiations;
the uncompensated use of company services, facilities or property;
loans, loan guarantees or other credit;
the provision of a benefit, such as an educational scholarship or healthcare, to a member of the family of a potential customer/public or government official;
providing a subcontract to a person connected to someone involved in awarding the main contract; and
engaging a local company owned by a member of the family of a potential customer/public or government official.
Facilitation payments are small payments or fees requested by government officials to speed up or facilitate the performance of routine government action (such as the provision of a visa or customs clearance). Such payments are strictly prohibited.
Suppliers, representatives, their employees and suppliers must comply with all applicable anti-bribery and corruption laws. If no such anti-bribery or corruption laws apply, or are of a lesser standard to that prescribed in the UK Bribery Act 2010, Suppliers, representatives and their employees must adhere to the UK Bribery Act 2010.
Suppliers and representatives shall have in place anti-corruption and bribery procedures designed to prevent employees or persons associated with its business from committing offences of bribery or corruption. Suppliers and representatives will properly implement these procedures into their business and review them regularly to ensure that they are operating effectively.
We support and encourage operating practices, farming practices and agricultural production systems that are sustainable. Suppliers and representatives will continually strive towards improving efficiency and sustainability of their operations which will include water conservation, energy efficiency and waste reduction programs. The following aspects of environmental management will be included in the assessment of Suppliers and representatives:
there should be a Supplier environment representative;
The Supplier should be aware of and able to demonstrate compliance with all current legislation that may affect their activities;
The Supplier should conduct an environmental review and consider all aspects of their products & services;
any enforcement, improvement or prohibition notices served on the site within the last 3 years.
We have committed to the responsible sourcing of ingredients. We aim to only source Non-GMO plant-based products that exclude animal products and animal derived products, or animal by-products.
We require all suppliers of products o have systems in place to determine traceability, and to provide NEXUS INGREDIENT with certified and auditable documentation to evidence the source of ingredients on request.
Packaging We require all suppliers to seek opportunities to reduce material weight and volume and optimize efficiencies in transport and distribution;
AUDIT AND TERMINATION OF AGREEMENTS
NEXUS INGREDIENT reserves the rights to verify Suppliers and representative’s compliance with this Code. Where Supplier or representative reviews or audits demonstrate shortcomings in any of these areas, Supplier and, where relevant, its representative should strive to implement a time bound program of improvement (remediation) leading to conformance. In the event that NEXUS INGREDIENT becomes aware of any actions or conditions not in compliance with this Code, we reserve the right to request corrective actions. NEXUS INGREDIENT reserves the right to terminate an agreement with any Supplier or representative who does not comply with this Code.
YOUR RESPONSIBILITY TO REPORT BREACHES OF THIS CODE
If you believe there is an actual or suspected breach of this Supplier Code of Conduct, it is your obligation to bring it to the attention of NEXUS INGREDIENT PTY LTD.